Guidance: Teaching in the lecture theatres

Why is this change happening? 

Following the update to STSEC on 16 May 2024 and MBChB Committee on 11 July 2024, changes were confirmed regarding support given by the SES team to the MBChB programme from the beginning of the 24/25 academic year.

In summary, support for MediaSite recordings (lecture capture) and the set-up of live-streamed lectures will no longer lie with the SES team.  More detail is available in the presented paper.

This page contains training resources and links to guide you through the processes of setting up your set-up of live-streamed lectures and managing your MediaSite recordings (lecture capture)

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Live Streaming Lectures

Live streaming and recording the lectures on MBChB is very straightforward, and recent updates to Teams have made it much easier.

Support will continue to be provided to lecturers who do not have a university username from the Faculty Skills and Simulation Team.

If you have forgotten your university username or password you can unlock your account or reset your password your university account with Self Service Password Reset (SSPR)

 

In this video demonstration Senior Learning Technologist Sam Taylor demonstrates how to Live Stream your lecture using Teams.

Here is a PDF version of this guidance MBChB Live Lectures Guide 2024 for your reference.

 

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Recordings

Responsibility to support MediaSite recordings (Lecture Capture) no longer lies with the SES team.  

The publication and editing of recordings responsibility for lecture capture content will transfer to ICU Leads.

Equipment overview 

For detailed guidance on lecture capture visit Introduction to Lecture Capture and Media Management

Once the recording has started, you will see the recording interface (shown below). The red recording light on the podium will also illuminate.

You may need to pause your lecture recording during questions or sensitive conversations.

Press the red button on the lectern once (and once again to resume).

The lectures are recorded through lecture capture automatically.

Lectures should not contain confidential information, for obvious reasons. However, confidential information may sometimes end up being inadvertently shared:

• in student discussions as part of the session
• in private conversations between you and students, for example at the end of the session.

Where possible- try to avoid these being recorded to start with, by toggling off the recording using the pause button temporarily.

 

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Managing your Recordings in MediaSite

Ownership of recordings

The recordings are not reviewed centrally and the responsibility to support MediaSite (https://mymedia.leeds.ac.uk) recordings (Lecture Capture) and the set-up of live-streamed lectures will no longer lie with the SES team.  

The publication and editing of recordings lie with the person responsible for the activity being recorded (the recording owner) From September responsibility for lecture capture content will transfer to ICU Leads.

Lecture recordings will be published live 2 days after the lecture, if you need to edit the video before publishing in the first instance this will be with the recording’s owner.

 

Ownership of a recording can be transferred to a different person. Alternatively, another member of staff at the University of Leeds can be permitted to edit your recording if needed. For guest speakers, the owner of the recording can share content from Mediasite and get the guest speaker’s consent to publish.

Guides:

Request a change to the owner of a lecture capture/Mediasite recording

How to let another member of staff edit your Lecture Capture content

Recordings made via Microsoft Teams are saved by default to Microsoft Stream. Uploading these recordings to Mediasite allows students to view the content with Minerva. SES will continue to support this process.

 

Mediasite includes a web editor which allows you to perform basic edits online (such as removing the start and end of your content or cut a section out of the middle.

Use the guide How to Edit Your Mediasite Content for more information and guidance

 

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Additional Interactivity (Nice to know)

Meeting organizers can manage questions and answers as they come in and choose which questions to publish or dismiss. This helps reduce question overload and redundancy and enables organizers to emphasize the best answers. It also allows organizers to pin conversations, moderate questions, and dismiss or remove questions that are off-topic or have already been addressed.

With functionality that you are familiar with, like reactions and replies, attendees can not only submit questions but also up-vote more popular questions asked.

How to use Q&A in Microsoft Teams meetings and webinars (youtube.com)

Teams Q&A is now Generally Available - Microsoft Community Hub

 

Vevox is the University of Leeds Institutional Polling Tool. Polling your students is a great way to promote active engagement and active learning that enhances online, hybrid, and face-to-face sessions

Polls – these are the questions you are asking your audience, participants or students. Polls are normally asked in a live environment, whether it is a live event with participants together, in a room/venue or through live online meetings and classes.

Many poll question types are available, including:

• Multichoice polls
• Word clouds
• Ranking polls
• Rating polls
• Numeric polls
• Text polls
• Pin on image polls
• Multichoice on image polls
• XY plot polls

Questions – with similar functionality to Teams Q&A. Questions allow the audience, participants, or students to ask questions to the host. This can happen in the Q&A board (Question & Answer Board).

Find comprehensive guides on how to use Vevox at Vevox Guides for Staff and Students